This privacy policy was prepared as a comprehensive standard template and has been reviewed for legal compliance. For questions about your rights under applicable law, please contact hello@dotvisible.com.
Privacy Policy
Your privacy matters to us. This policy explains clearly and honestly what information DotVisible collects, how it is used, and what rights you have over your own data.
Last Updated
April 15, 2026
Effective Date
April 15, 2026
Data Controller
Ignite First Solutions
Who We Are
DotVisible is a specialist digital visibility service operated by Ignite First Solutions, a company registered and headquartered in Thalassery, Kerala, India.
Legal Entity
Ignite First Solutions
Trading As
DotVisible
Registered Address
IgniteFirst Solutions, Saw Mill Road, Thalassery, Kerala, India
Contact Email
Contact Phone
+91 984672 0536
Website
www.dotvisible.com
For the purposes of applicable data protection law — including the UK General Data Protection Regulation (UK GDPR), the European General Data Protection Regulation (EU GDPR), and the California Consumer Privacy Act (CCPA) — Ignite First Solutions trading as DotVisible is the data controller responsible for your personal data.
If you have any questions about this Privacy Policy or how your data is handled, you can contact us at any time at hello@dotvisible.com.
Scope of This Policy
This Privacy Policy applies to:
- All visitors to the DotVisible website at www.dotvisible.com
- All individuals who submit enquiries, contact forms, or partnership forms through the website
- All subscribers to the DotVisible newsletter
- All clients who engage DotVisible for paid services
- All agency partners who work with DotVisible under the white-label partnership programme
This policy does not apply to third-party websites, platforms, or services that may be linked to from the DotVisible website. DotVisible is not responsible for the privacy practices of those third parties, and we encourage you to review their privacy policies independently.
What Information We Collect
DotVisible collects two categories of information: information you provide directly, and information collected automatically when you visit the website.
3.1 — Information You Provide Directly
Contact and Enquiry Forms
When you submit a contact form or general enquiry on the website, we collect:
- Full name
- Email address
- Phone number (if provided)
- Country of residence
- Profession or role
- Website URL (if provided)
- The content of your message
- How you heard about DotVisible (if provided)
Agency Partnership Enquiry Form
When you submit a partnership enquiry, we collect:
- Full name
- Email address
- Phone number or WhatsApp number (if provided)
- Agency or business name
- Website URL
- Country of residence
- Type of agency or business
- Number of clients served
- Description of your client base
- How you heard about DotVisible (if provided)
Newsletter and Lead Magnet Subscription
When you download the Partner Playbook or subscribe to the DotVisible newsletter, we collect:
- First name
- Email address
- Agency name (for the Partner Playbook download)
Client Onboarding
When you engage DotVisible as a paying client, we collect the information necessary to deliver the service, including:
- Full name
- Contact email address
- Personal website URL
- Social media profile URLs (LinkedIn, Facebook, Instagram, Twitter/X)
- Any additional professional information provided for the purposes of bio creation, entity setup, and digital footprint audit
Booking Forms and Scheduling
If you book a call or consultation through a scheduling tool on the website, we collect the information required to confirm and manage that booking, which may include your name, email address, phone number, and any notes you provide at the time of booking.
3.2 — Information Collected Automatically
Website Analytics (Google Analytics)
When you visit the DotVisible website, Google Analytics automatically collects certain information about your visit, including:
- Your IP address (anonymised)
- Browser type and version
- Device type and operating system
- Pages visited and time spent on each page
- Referring website or source
- Geographic location (country and city level)
- Actions taken on the website
This data is used in aggregate form to understand how visitors use the website and to improve the user experience. It does not identify you personally.
Cookies and Tracking Technologies
DotVisible uses cookies and similar tracking technologies on its website. Full details of the cookies used and your choices regarding them are set out in Section 6 (Cookies) of this policy.
Marketing and Retargeting Pixels
The website may use retargeting pixels — including Google Ads and Meta (Facebook) pixels — which allow DotVisible to show relevant advertisements to visitors who have previously visited the website, across other platforms and websites. These pixels may collect information about your browsing behaviour for advertising purposes. Your consent to these pixels is managed through the cookie consent tool on the website.
How We Use Your Information
DotVisible uses the information collected for the following purposes:
To Respond to Enquiries
When you submit a contact form or partnership enquiry, we use your information to respond to your message, answer your questions, and continue the conversation as appropriate.
To Deliver the Service
When you engage DotVisible as a client, we use the information you provide to carry out the digital footprint audit, create your professional bio, build your entity home, and deliver all other components of the managed service.
To Send the Newsletter and Marketing Communications
If you have subscribed to the DotVisible newsletter or downloaded the Partner Playbook, we use your email address to send you relevant updates, insights, and information about the service. You can unsubscribe at any time using the link in any email we send.
To Improve the Website
We use the data collected through Google Analytics to understand how visitors use the website, which pages are most visited, where visitors come from, and how the site can be improved.
To Run Retargeting Advertising Campaigns
With your consent, we use retargeting pixels to show relevant DotVisible advertisements to previous website visitors on platforms including Google and Meta. This advertising is only served where you have consented to marketing cookies.
To Manage Bookings and Consultations
If you book a call or consultation, we use your booking information to confirm the appointment, send reminders, and manage scheduling.
To Comply With Legal Obligations
In certain circumstances, we may be required to process or retain personal data to comply with applicable laws, regulations, or legal processes.
Legal Basis for Processing (GDPR)
For visitors and clients in the United Kingdom and European Union, DotVisible processes personal data on the following legal bases under the UK GDPR and EU GDPR:
Contractual Necessity
Where processing is necessary to fulfil a contract with you — specifically, to deliver the DotVisible managed service to paying clients and agency partners.
Legitimate Interests
Where processing is necessary for DotVisible's legitimate business interests — including responding to enquiries, improving the website, and conducting direct marketing to individuals who have engaged with the business — provided those interests are not overridden by your rights and interests.
Consent
Where you have given explicit consent — specifically, for the use of non-essential cookies, marketing pixels, and retargeting advertising, and for newsletter subscription. You may withdraw consent at any time without affecting the lawfulness of processing carried out before withdrawal.
Legal Obligation
Where processing is necessary to comply with a legal obligation applicable to DotVisible.
Cookies
6.1 — What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They are widely used to make websites function efficiently, to remember your preferences, and to provide information to website owners about how their site is being used.
6.2 — Types of Cookies Used on This Website
Essential Cookies
Strictly necessary for the website to function. They cannot be disabled. They include cookies that manage your session, remember your cookie preferences, and ensure the website operates correctly.
Analytics Cookies
These cookies — set by Google Analytics — collect anonymous information about how visitors use the website, including pages visited, time spent, and the source of the visit. This information is used to improve the website. These cookies do not identify you personally.
Third party: Google Analytics (Google LLC)
Marketing & Retargeting Cookies
These cookies are set by third-party advertising platforms — including Google Ads and Meta (Facebook) — and are used to track your visit to the DotVisible website in order to serve you relevant advertisements on other platforms. These cookies may track your browsing behaviour across multiple websites.
Third parties: Google LLC, Meta Platforms Inc.
Functional Cookies
These cookies remember your preferences and choices on the website — such as your cookie consent settings — to improve your experience on return visits.
6.3 — Managing Your Cookie Preferences
When you first visit the DotVisible website, you will be presented with a cookie consent banner that allows you to accept or decline non-essential cookies. You can change your preferences at any time by clicking the "Cookie Settings" link in the footer of the website.
You can also manage cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of the website.
For more information about managing cookies, visit www.allaboutcookies.org.
Third-Party Services & Data Sharing
DotVisible uses a number of third-party services to operate the website and deliver the service. Each of these services may process your personal data in accordance with their own privacy policies.
Google Analytics
Used to track and analyse website traffic. Data is processed by Google LLC, which may transfer data to servers in the United States. Google LLC participates in the EU-US Data Privacy Framework.
Privacy Policy →Google Ads
Used for retargeting advertising to previous website visitors. Data is processed by Google LLC.
Privacy Policy →Meta (Facebook) Pixel
Used for retargeting advertising on Meta platforms including Facebook and Instagram. Data is processed by Meta Platforms Inc.
Privacy Policy →Mailchimp
Used to manage the DotVisible newsletter and email marketing communications. Data is processed by The Rocket Science Group LLC (Mailchimp), a company based in the United States. Mailchimp participates in the EU-US Data Privacy Framework.
Privacy Policy →Booking and Scheduling Tool if applicable
If a third-party scheduling tool is used on the website, your booking information will be processed by that tool's provider in accordance with their privacy policy. Details will be updated here when a specific tool is confirmed.
Live Chat Widget if applicable
If a live chat widget is deployed on the website, any information you share through the chat may be processed by the chat software provider in accordance with their privacy policy. Details will be updated here when a specific tool is confirmed.
DotVisible does not sell, rent, or trade your personal data to any third party for their own marketing purposes. DotVisible may disclose personal data to third parties where required by law, by a court order, or by a regulatory or government authority.
International Data Transfers
DotVisible is based in India. When you submit information through the website, your data may be transferred to and processed in India, as well as in other countries where our third-party service providers operate — including the United States.
Where personal data is transferred outside the United Kingdom or European Economic Area, DotVisible ensures that appropriate safeguards are in place in accordance with applicable data protection law — including the use of Standard Contractual Clauses where required, or reliance on adequacy decisions and recognised data privacy frameworks.
If you have questions about international data transfers and the safeguards in place, please contact us at hello@dotvisible.com.
How Long We Retain Your Data
DotVisible retains personal data only for as long as necessary for the purposes for which it was collected, or as required by applicable law.
Retention Schedule
Your Rights
10.1 — Rights Under GDPR (UK & EU Residents)
If you are based in the United Kingdom or European Union, you have the following rights regarding your personal data:
Right of Access
You have the right to request a copy of the personal data DotVisible holds about you.
Right to Rectification
You have the right to request that any inaccurate or incomplete personal data held about you is corrected.
Right to Erasure
You have the right to request that your personal data is deleted — also known as the "right to be forgotten" — in certain circumstances.
Right to Restriction of Processing
You have the right to request that DotVisible restricts the processing of your personal data in certain circumstances.
Right to Data Portability
Where processing is based on consent or contractual necessity and carried out by automated means, you have the right to receive your personal data in a structured, commonly used, machine-readable format.
Right to Object
You have the right to object to the processing of your personal data where that processing is based on legitimate interests or for direct marketing purposes.
Right to Withdraw Consent
Where processing is based on your consent, you have the right to withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before the withdrawal.
Right to Lodge a Complaint
You have the right to lodge a complaint with the relevant supervisory authority:
- — UK: Information Commissioner's Office (ICO) — www.ico.org.uk
- — EU: Your local national data protection authority
To exercise any of these rights, please contact us at hello@dotvisible.com. We will respond to all requests within 30 days.
10.2 — Rights Under CCPA (California Residents)
If you are a resident of California, the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA) grant you the following additional rights:
Right to Know
You have the right to request that DotVisible disclose the categories and specific pieces of personal information collected about you, the sources from which it was collected, the purposes for which it is used, and the categories of third parties with whom it is shared.
Right to Delete
You have the right to request the deletion of personal information DotVisible has collected about you, subject to certain exceptions.
Right to Correct
You have the right to request correction of inaccurate personal information that DotVisible holds about you.
Right to Opt Out of Sale or Sharing
DotVisible does not sell personal information to third parties. However, the use of advertising pixels (Google Ads, Meta Pixel) may constitute "sharing" of personal information for cross-context behavioural advertising under the CCPA. You may opt out of this sharing by declining marketing cookies through the cookie consent tool on the website.
Right to Limit Use of Sensitive Personal Information
DotVisible does not collect sensitive personal information as defined under the CPRA.
Right to Non-Discrimination
DotVisible will not discriminate against you for exercising any of your CCPA rights.
To exercise your California privacy rights, please contact us at hello@dotvisible.com. We will respond to verified requests within 45 days, with a possible extension of a further 45 days where necessary.
Shine the Light Law
California Civil Code Section 1798.83 permits California residents to request information about personal data disclosed to third parties for direct marketing purposes. DotVisible does not sell or disclose personal data to third parties for their own direct marketing purposes.
10.3 — Rights for Other Jurisdictions
DotVisible is committed to respecting the privacy rights of all visitors regardless of location. If you are based in Australia, Canada, or any other jurisdiction with applicable data protection laws, and you wish to exercise any rights regarding your personal data, please contact us at hello@dotvisible.com and we will respond in accordance with applicable law.
Data Security
DotVisible takes the security of your personal data seriously and implements appropriate technical and organisational measures to protect it against unauthorised access, disclosure, alteration, or destruction.
These measures include:
- Secure HTTPS encryption across all pages of the website
- Access controls limiting personal data access to authorised team members only
- Regular review of data handling practices and third-party service security standards
No method of transmission over the internet or electronic storage is completely secure. While DotVisible takes every reasonable precaution to protect your data, absolute security cannot be guaranteed. In the event of a data breach that is likely to result in a risk to your rights and freedoms, DotVisible will notify the relevant supervisory authority and, where required, affected individuals, in accordance with applicable law.
Children's Privacy
The DotVisible website and service are directed exclusively at business professionals and are not intended for use by individuals under the age of 18. DotVisible does not knowingly collect personal data from children under 18. If you believe that a child under 18 has submitted personal data through the website, please contact us at hello@dotvisible.com and we will take prompt steps to delete that information.
Links to Third-Party Websites
The DotVisible website may contain links to third-party websites, platforms, and resources. These links are provided for convenience and informational purposes only. DotVisible has no control over the content, privacy practices, or data handling of these third-party sites and accepts no responsibility for them. We encourage you to review the privacy policy of any third-party site you visit.
Changes to This Privacy Policy
DotVisible reserves the right to update or amend this Privacy Policy at any time to reflect changes in the law, our data practices, or the services we offer. When changes are made, the "Last Updated" date at the top of this page will be revised accordingly.
Where changes are material — meaning they significantly affect how your personal data is processed or your rights in relation to it — DotVisible will take reasonable steps to notify you, which may include a notice on the website or an email to subscribers.
We encourage you to review this Privacy Policy periodically to stay informed about how your data is being handled. Your continued use of the website following any changes constitutes your acceptance of the updated policy.
Contact Us
If you have any questions, concerns, or requests relating to this Privacy Policy or the way DotVisible handles your personal data, please contact us using any of the following:
Phone / WhatsApp
+91 984672 0536
Post
IgniteFirst Solutions,
Saw Mill Road,
Thalassery, Kerala, India
We are committed to resolving all privacy-related enquiries promptly and transparently. If you are not satisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority in your jurisdiction.
We're an Open Book.
If you have any questions about this policy or how DotVisible handles your data, reach out directly. We don't hide behind legalese.